THE BY-LAWS
OF
CALVARY BAPTIST CHURCH OF WINSTON-SALEM, INC.
134 SOUTH PEACE HAVEN ROAD
WINSTON-SALEM, NORTH CAROLINA 27104

Updated 5/18/2020

 

Article I. Purposes of Corporation and Corporate Organization

Section 1. The objects and purposes of this church corporation are as stated in the Articles of Incorporation and the Constitution.

Section 2. The general operation of the temporal business affairs of this church corporation shall be under the supervision of the Active Deacons (All references to Deacons in this document are to the Active Deacons as voted by the church in its annual church conference) subject to the approval of the membership of said corpora­tion.

Section 3. The executive officers of this church corporation shall be the President, Vice President, Secretary and Treasurer. These officers shall be nominated by the Deacons and shall be elected by the church membership for a term of one year and until their successors have been elected and have qualified. The Senior Pastor shall serve as President of said church corporation subject to elec­tion by the church membership. The Chairman of the Deacons shall serve as Vice President of said church corporation subject to election by the church membership.

Section 4. The Deacons of this church corporation shall consist of the Deacons of said church and shall be elected to the terms of office by the church membership as hereinafter provided in these by-laws.

Section 5. Any reference in these by-laws to the “Board of Dea­cons” or “Deacons” is defined as the “Board of Director­s.” Any reference to “Church” in these by-laws is defined as “membership of church corporation.” Any reference in these by-laws to the “Senior Pastor” is defined as the “President.” Any reference in these by-laws to the “Clerk” is defined as the “Secretary of the church corporation.”

Article II. Membership

Section 1. QUALIFICATIONS: The membership of this Church shall consist of such persons as confess Jesus Christ to be their Savior and Lord and who (1) after due examination by the church as to their Christian experience, and, if coming from other churches of like faith and order, as to their letters of dismissal and recom­mendation or satisfactory substitutes therefore, (2) have been accepted by the vote of the Church and having been baptized, and (3) enter into its covenant, and (4)  complete the new member orientation.

Section 2. DUTIES: Members are expected (1) to be faithful in all the duties essential to the Christian life, including habitual atten­dance at every service of the Church, (2) to give regularly of their time, talents, and tithes for the support of the Church and its causes, and (3) to share in the work of its organizations.

Section 3. RIGHTS: Such members as are in full and regular standing and do not hold letters of dismissal, and such only, may act and vote in the transactions of the Church.

Section 4. MEMBER STATUS: Members shall be categorized as active or non-active, as described in the Membership Policy, located in the Policy and Procedures Manual. 

Section 5. TERMINATION: The continuance of membership shall be subject to the principles and usages of Baptist Churches, and especially as follows:

  1. Any member in good and regular standing who requires a letter of dismissal or recommendation to any other Baptist Church is entitled to receive it upon request. In case of his removal to anoth­er community he should promptly make such request.
  2. If any member in good standing requests to be released from his covenant obligations to the Church for reasons which the church may finally deem satisfactory, after it shall have patiently and kindly endeavored to secure his continuance in its fellow­ship, such re­quests may be granted, and his membership termi­nated.
  3. The Church may annually examine its membership roll and, after due notice and hearing and kind effort to make such action unnec­essary, may terminate the membership of persons who are non-resident for the period of two years or who for the same period of time have not regularly attended or supported the church.
  4. Should a member become an offense to the Church and to its good name by reason of immoral or unchristian conduct, by persistent breach of his covenant vows, or non-support of the Church, the Church may terminate his membership, but only after due notice and hearing and after faithful efforts have been made to bring such members to repentance and restoration.
  5. The membership of no person shall be terminated (except by letter) at the meeting where the recommenda­tion for such action is made, but shall be deferred until the next Church Business Conference or for at least 30 days. The moderator of the Church Conference shall excuse all non-members prior to any discussion or statement of cause for a member’s dismissal from membership.
  6. All requests for termination of membership or action looking thereto shall first be considered by the Deacons, who shall then make recommendations to the Church.

Section 6. RESTORATION: Any person whose membership has been terminated for any offense may be restored by a vote of the Church upon evidence of his repentance and reformation.

Article III. Meetings of Membership

Section 1. WORSHIP:

  1. Public worship services shall be held at stated times on each Lord’s Day (Sunday) and other times as may be scheduled and publicized appropriately.
  2. The Lord’s Supper shall be observed on the first Sunday of each quarter, or at such time as the Senior Pastor recommends or the Church may deter­mine.
  3. Revival meetings and other special meetings may be sched­uled by the Senior Pastor and staff.

Section 2. BUSINESS MEETINGS OF MEMBERSHIP:

  1. The Annual Meeting of the membership of the Church Corporation, for election of Deacons, committee members, and for such other business as may properly come before the meeting, shall be held in October at one or more of the campuses of the Corporation at a time set by the Senior Pastor, staff, or Board of Deacons.
  2. Regular business meetings of the Church shall be held quarterly at one or more of the campuses of the Corporation. At any regular meeting of the Church, the Senior Pastor or a majority of the Board of Deacons may call for a business conference to act upon matters of business.
  3. Special business meetings may be called by the Senior Pastor or when requested by a majority of the Deacons, or upon the presentation of a written petition setting forth the object of the proposed meet­ing signed by at least 20% of the directory mem­bership of the Church, each of whom shall be 18 years and above.
  4. The business meeting of the Church for the purpose of elect­ing Bible Fellowship directors and teachers of the church shall be held during the month of September each year, or at least one month prior to beginning service.
  5. No notice of regular meetings of membership is required. Notice shall be given of each special or deferred regular meet­ing of the membership, and it shall be deemed sufficient notice if the time, place, and purpose of such meeting is announced from the pulpit during the Lord’s Day morning service, not less than one week in advance of such meeting.
  6. The President shall call the meeting to order and preside, or shall call any member to preside, at any meeting of members. If the President is not present, the Chairman of the Deacons shall preside. If the Chairman of the Deacons is not present, then any other member selected by the President as temporary chairman shall preside. The Secretary of the corporation shall be the Secretary of such meetings.

Section 3. QUORUM: Five percent of the active Church membership shall constitute a quorum. Attendance at meetings shall be documented to ensure a quorum has been met. Meeting attendance will be kept on file.

Article IV. Deacons

Section 1. The Deacons shall be elected by the membership. The number of Deacons of this corporation shall be fixed at no lower than seven nor more than forty-five, as provided in Section 4.a.

Section 2. A person is required to be a member of the corporation to qualify as a Deacon.

Section 3. Vacancies among the Deacons may be filled at the next annual meeting of the membership or at a special meeting of membership called for that purpose.

Section 4. Deacons shall hold office for three years or a lesser term if elected to fill an unexpired term, and until their respective successors are elected and have qualified.

  1. Number: There may be seven Deacons for the first 300 members that are on the church roll and one additional Deacon for each addi­tional 100 resident members, not to exceed a total of 45 Deacons.
  2. Term of office of Active Deacons: Deacons shall serve terms of three years or a lesser term if elected to fill an unex­pired term.
  3. Deacons may be re-elected for a new term after a lapse of at least one year.
  4. Duties:
    1. They are to be zealous to guard the unity of the Church.
    2. They shall serve as a counsel of advice and confer­ence with the Senior Pastor in matters pertaining to the welfare and work of the Church and the extension and growth of the Church.
    3. They are to help the Senior Pastor in the oversight of the Church, especially in the physical needs and the moral and spiritual prob­lems of the members.
    4. They, together with the Senior Pastor, shall be free to call upon any member to aid in disciplinary action.
    5. They shall arrange for a temporary ministry when the Church is without a Senior Pastor, unless the Church shall direct otherwise.
    6. They shall conduct all the temporal business affairs of the Church subject to the approval of the membership of the Church.
    7. They shall meet once a month to consider with the Senior Pastor all the spiritual problems, committee recommenda­tions, and general policies of the Church.
    8. They shall have power to invest excess funds of the Church.
  5. Nomination and Election: A nominating committee of the Deacons shall be appointed by the chairman no later than September of each year to prayerfully recommend nominations for Deacons for the following year. The committee shall actively seek suggestions from the membership and other Deacons. They shall contact as necessary each specific candidate with respect to their willingness to serve if nominated and elected. The exact number of Deacons needed shall then be recommended to the Deacons no later than the November meeting. If the nominations are approved, prospective Deacons will be contacted personally by the Senior Pastor and the Chairman of the Deacons as to their qualifications, and the results shall be reported to the Deacons no later than the December meeting. If additional nominations are needed, they shall be brought to the Deacons no later than the December meeting for approval to be contacted by the Senior Pastor and the Chairman in the ensuing month. The entire group of nominated Deacons shall then be presented to the church for election no later than the annual meeting in January. The Deacons shall also approve the chairmen of each elected church committee.
  6. Qualifications for Deacons:
    1. All Deacons shall meet the qualifications for the office as set down in I Timothy 3:8—13, and as mutually understood by the individual considered for the office and the current body of Deacons.
    2. All Active Deacons shall be in general support of the Senior Pastor and the direction of the ministry of the church.
    3. All Deacons shall be tithers of their income to the church.
    4. All Deacons shall be total abstainers from the use of alcohol as a beverage.

Section 5. The regular annual meeting of the Deacons shall be held at the principal office of the corporation as referred to above (or at such other place within this state as may lawfully be designated if the meeting is called by special notice) and shall be the next regu­larly scheduled monthly meeting of the Deacons following the annual membership meeting, or at such other hour or place as shall be appointed by the chairman (or by the President if there is no chair­man).

Section 6. No notice need be given of the regular or annual meet­ing of Deacons. Three days’ notice shall be given of special meet­ings, but notice of any regular or special meeting may be admitted or waived by the Deacons. Service of any notice is sufficient if it is given personally by telephone, by email, by confirmed facsimile transmission, or by being placed in the mail within the time required to the last known post office address of said Deacons.

Section 7. A majority of the number of Deacons shall constitute a quorum at any meeting for the purpose of transacting church business or making recommendations to the Church.

 Article V. Executive Officers, Election and Duties

Section 1. The Church shall at the annual meeting in each year elect a President, a Vice President, a Treasurer, and a Secretary. They may also choose one or more Assistant Secretaries, and one or more Assistant Treasurers, and one or more Assistant Vice Presidents. The Senior Pastor shall serve as President of the Corpora­tion subject to election by the membership. The Chairman of the Deacons shall serve as Vice President subject to elec­tion by the Church. The Secretary of the Deacons and Assistant Secretaries shall serve as Secretary of the corporation and Assistant Secretary of the corporation, subject to election by the church.

Section 2. Any person may hold two such offices at the same time except that no person may be the President and Vice President, or be the President and Chairman of the Board simultaneously.

Section 3. All officers elected by the Church shall hold office until their successors are chosen and have qualified, subject to the provisions of Article I.

Section 4. The President, a designated staff member, or the Chairman of the Deacons shall preside at all meetings of the mem­bership, and the Chairman of the Deacons (or the Vice Chairman) shall preside at all meetings of the Deacons.

Section 5. The President shall have general supervisory control of and over the affairs and activities of the corporation and shall preside over the meetings of the membership. In the absence of the President, a designated staff member or the vice president shall preside over meetings of the membership.

Section 6. The Vice President shall have such powers and perform such duties as shall at any time be delegated to him by the Deacons, and in the absence or disability of the President, shall, perform the duties of the President.

Section 7. The Secretary or his designee shall have the custody of the seal, the minute book, corporate charter and such other books and papers as may from time to time be turned over to him by the President. He shall give the requisite notice of meetings of the membership and Deacons, shall record the proceedings of such meetings, and shall have such other powers and perform such other duties as shall at any time be required of him by the Deacons, or which shall be required of him by the general corporate laws of the State of North Carolina. He shall be responsible for keeping a register of the names of the members, with dates of their admission, dismissal, or death, together with a record of baptisms. He shall be responsible for issuing letters of dismissal voted by the Church. The Secretary shall be elected annually by the Church. There may be Assistant Secretaries approved by membership to assist the Secretary.

Section 8. TREASURER:

  1. This Church shall elect annually a Church Treasurer, who shall serve as chairman of the Finance Committee. It shall be his respon­sibility or his designee to receive, preserve, and pay out all monies, keeping at all times an itemized account of all receipts and disbursements. Pay­ment of all bills shall be made by check as promptly as possible. All funds received for denominational and other causes shall be paid by check and shall be disbursed in a timely manner, subject to the approval of the President after receipt of the same. It shall be the duty of the Treasurer to render to the Deacons and the church an itemized account of all receipts and dis­bursements each month for the preceding month, and this report shall be made available to the members in printed form. All books, records, and ac­counts kept by the Treasurer shall be considered property of the Church. The Treasurer shall, upon the election of his successor, promptly deliver all books, records, and accounts, pertaining or relating in any manner to the duties of the office to his successor.
  2. Assistant Treasurers shall be elected who, in the absence of the Treasurer, shall assume all his duties and obligations.
  3. The Treasurer or his designee will receive the empty collection envelopes after the money has been removed and counted by the tellers; and from these he/she shall give each donor individual credit and shall also be responsible for preparing and mailing statements to all contributing members, and shall in any other way assist the Treasurer in the execution of his responsibilities.
  4. The Treasurer shall have charge of the securities and funds of the corporation and shall keep and deposit the same as required by the Deacons. He shall also have supervisory control over the books and records and the keeping of the books and records, including ac­counts of all receipts and disbursements, and shall render state­ments of the affairs of the corporation as required by the President or the Deacons in addition to monthly and annual reports. The Treasurer of the corporation is specifically charged with the duty of seeing that adequate insurance against fire, liability, or all dam­age or loss, is carried by this corporation, subject to the review and approval of the President. 

Section 9. Any officer, agent, or employee of the corporation may be required to give such security for the faithful performance of his duties as shall be determined by the Deacons, who shall also deter­mine the custody of any security so given.

Article VI. Employees and Salaries

Section 1. SENIOR PASTOR:

  1. His call and duties: A Senior Pastor shall be chosen and called by the Church whenever a vacancy occurs. His election shall take place at a meeting called for that purpose, of which at least one week’s public notice shall be given. A representative Pastoral Search Committee shall be nominated by the Deacons for election by the church to seek out a suitable Senior Pastor and the Pastoral Search Committee’s recommendation shall consti­tute a nomina­tion, although any mem­ber has a right to make nominations. The Pastoral Search Committee shall bring to the Church for consideration only one man at a time. Three-fourths (3/4) of those present and voting must vote in the affirma­tive to call a Senior Pastor. The Senior Pastor thus elected shall serve the Church until the relationship is terminated by mutual consent or until discharged by three-fourths (3/4) vote of those present and voting upon proper notice. The Senior Pastor shall have charge of all welfare and oversight of the Church. He shall preside at all meetings of the Church, except as herein provided and shall be elected annually as President of the Corpora­tion by the member­ship.
  2. His vacation and revivals: The Senior Pastor shall be given a vaca­tion each year with pay at a time as he elects, the length of the vacation to be decid­ed by the Personnel Committee and the personnel policy. In addition to the allotted vacation time, he shall be granted the privi­lege of conducting revival and special meetings away from the Church, consistent with the policy statement as approved by the Personnel Committee.
  3. His supply ministers: It shall be the responsibility of the Senior Pastor in counsel with the Deacons to see that the pulpit is filled in his absence.
  4. Salary of the Senior Pastor shall be recommended by the Personnel Committee, Finance Committee and Deacons and included in the annual budget to be approved by the church at a special meeting called for budget approval.

Section 2. ASSOCIATE PASTORS:

  1. Call: Associate Pastors shall be extended an indefinite call by vote of the Church in conference upon recom­mendation by the Senior Pastor to the Personnel Committee with the approval of the Deacons.
  2. Duties: Their duties and ministries shall be to actively sup­port and promote the entire ministry and educational programs of the Church and its auxiliary organizations under the direction of and in association with the Senior Pastor.

Section 3.  ASSOCIATE PASTOR/MUSIC & WORSHIP:

  1. Call: The Associate Pastor/Music & Worship shall plan and execute the entire church music ministry and music education program; plan the order of the service with the Senior Pastor; lead all congregational singing; and assist with general church projects under the direc­tion of and in associa­tion with the Senior Pastor.

Section 4. PASTORAL ASSISTANTS:

The Personnel Committee and the Deacons, in confer­ence with the Senior Pastor, may make recommenda­tions to the Church for the employment of other Pastoral Assistants as the need may arise.

Section 5. ADMINISTRATIVE ASSISTANT(S):

  1. Employment: The Administrative Assistant(s) shall be employed by the Personnel Committee which may delegate hiring authority to the Director of Business and Financial Administration or the Senior Pastor’s delegated staff member with the approval of the Senior Pastor.
  2. Duties: Duties of the Administrative Assistant(s) shall be determined by the Senior Pastor, Director of Business and Financial Administration, and Personnel Committee.

Section 6. OTHER EMPLOYEES AND STAFF MEMBERS: All other employees and staff members, regular and part-time, may be employed upon the recommendation of a designated staff administrator and reported to the Personnel Committee according to personnel policy.

Article VII. Organizational Officers and Their Election, and Duties

Section 1. All organizational officers of the church shall be under Church control, all such officers being elected by the Church annually for terms of one year.

Section 2. It is understood that the Senior Pastor is ex-officio head of all organizations, classes, unions, committees, etc., and his leadership is recognized in them all.

Section 3. The Bible FellowshipSunday School, Discipleship Training, Women’s Ministry Team, and the Men’s Ministry Team shall have officers and teachers nominated and elected. Teachers and leaders of these organizations shall be elected annually except for the Senior Pastor.

Section 4. Other Church Officers: The Church may elect other officers as it deems necessary to properly carry on the work of the Church.

Section 5. Church Membership for Officers and Teachers: All elected officers and teachers of the Church shall be members of this Church.

Article VIII. Committees and Ministry Teams of the Church

Section 1.

The following committees are required church commit­tees:

  1. The Committee and Ministry Team Nominating Committee, the Finance Committee, the Personnel Committee, the Missions Committee, and the annual election of new Active Deacons shall be nominated by the Deacon Nominating Committee and presented to the church at appropriate business meeting(s) for approval.
  2. Nominating Committees: The Educational Nominating Committee shall consist of the Senior Pastor (Ex-officio) or his designee as chairman, and all Educational Division staff leaders, with appropriate representation from Bible Fellowship division Educational lay leadership, including Preschool, Children’s, Youth, College and Career, and Adult ministries.The duty of this committee will be to bring to the Deacons for church approval nominations of teachers and workers for all of the Educational ministry of the Church. The Educational Nominating Committee shall bring its recommendations in a timely manner prior to the start of a new Bible Fellowship year.  The committee shall bring additional recommendations as needed throughout the year.The Committee and Ministry Team Nominating Committee shall be nominated by the Deacons and elected by the Church. This committee shall consist of the Senior Pastor (Ex-officio) or his designee as chairman, and lay persons elected to a rotating three year term.  Associate Pastors, administrative staff leaders, and lay representation from the prior year committees and ministry teams of the church shall assist in this process.
  3. Finance Committee: This committee shall consist of not less than nine members of the church. The church Treasurer shall serve as Chairman of the Finance Commit­tee. They shall pre­pare and submit to the Church at a called meet­ing an all-inclu­sive bud­get indicating the items and the amounts needed. Ap­proval by the church of the budget shall constitute authority for the expenditure of each item in the budget. They shall recom­mend to the Deacons and the church the approval of any en­cumbrance, such as leases over $15,000, and notes for any purpose, if the lease or encum­brance extends beyond any one budgeted year. They shall have the respon­sibility of supervising the expenditures of the budget­ed items. They shall also have the au­thority to spend up to ten thousand dollars ($10,000) with approval of the Senior Pastor no more than twice annually for any miscellaneous unbudgeted church item and reported to the Deacons at their next meeting and to the church at its next church conference.The Finance Committee shall be elected for staggered terms of one to three years with one-third (1/3) of the members being elected each year. No member shall be elected for a term that would result in his serving more than three successive years. Members may be re-elected after a lapse of one year.
  4. Personnel Committee: This committee shall consist of not less than six members of the Church to consider all matters affecting em­ployed and called person­nel of the Church, except those specifi­cally designated to other committees. This committee shall, with the Senior Pastor, make recommen­dations concerning new church personnel and shall make annual recommendations in time for budget consid­eration by the Finance Committee con­cerning compensation, benefits, and other financial consider­ations. Such recommendations shall be submitted to the ­Deacons for subsequent approval by the Church. This committee shall serve as a source of counsel, advice, and assistance to the Senior Pastor in establishing and maintaining all policy matters affect­ing such personnel.The Personnel Committee shall be elected for staggered terms of one to three years with one-third (1/3) of the members being elected each year. No member shall be elected for a term that would result in his serving more than three successive years. Members may be re-elected after a lapse of one year.
  5. Missions Committee: This committee shall consist of not fewer than nine (9) members of the church to consider all mission support requests, to prepare the missions budget for the Finance Committee, to establish and maintain mission policy for the church, and to promote missions giving and involvement. The Missions Committee shall have the authority to spend up to ten thousand dollars ($10,000) for any miscellaneous unbudgeted missions item with the approval of the Senior Pastor no more than twice annually. All such expenditures will be reported to the Finance Committee and Deacons at their next meeting and to the church at its next church conference. All other committee expenditure shall be in accordance with the annual church budget and subject to review and approval of the Finance Committee, Deacons and the President.

Section 2. OTHER COMMITTEES AND MINISTRY TEAMS: The Church may elect other committees and ministry teams as it deems necessary to properly carry on the work of the Church at the recommendation of the Senior Pastor and the Committee and Ministry Teams Nominating Committee. All committees shall be elected for staggered terms of one to three years with 1/3 (one-third) of the members being elected each year. No member shall be elected for a term that would result in his serving more than three (3) successive years. Members may be re-elected after a lapse of one year.

Section 3. The membership of the Church shall be furnished annu­ally with a list of current committees, and their members.

Section 4. All committees shall begin their terms in January after their election at the annual church conference.

Article IX. Finance–Budget, Execution of Contracts, Checks, Notes, Etc.

Section 1. PREPARATION OF THE BUDGET: The Finance Committee and the Senior Pastor, after advising with the Deacons and other responsible leaders of the various church organizations and ministries, shall prepare an annual budget which shall include provision for all expenditures. The budget shall provide an itemized breakdown of proposed expenditures and the amount needed.

Section 2. BUDGET YEAR: The church financial year shall be a fiscal year from August 1 through July 31 of the next year.

Section 3. BUDGET PRESENTATION: The Finance Committee shall present the proposed annual budget to the Deacons for their approval, after which the annual budget shall be presented to the church at a called meeting for that purpose, announced at least one week in advance. Copies of the proposed budget shall be distributed to the membership for consideration at least one week prior to the date of the meeting for its consideration.

Section 4. SEPARATE ACCOUNTS: All receipts from all sources shall be kept in designated accounts: a general fund, and other separate ac­counts as the Church deems necessary.

Section 5. All deeds, mortgages and deeds of trust shall be signed by the President or Vice President and by the Secretary, provided, however, that in the absence of the Secretary or his inability to act, an Assistant Secretary or the Treasurer may sign. All notes, bonds, and other evidences of indebtedness shall be signed by the Treasur­er or Assistant Treasurer and countersigned by the President or a Vice President. All checks and all contracts and agreements shall be signed by such officer or employee as shall be authorized to sign by appropri­ate resolution of the Deacons.

Section 6. The Director of Business and Financial Administration may approve leases for equipment with a purchase value up to $15,000 and report such leases to the Finance Committee and the Deacons at the next Deacons meeting. All leases above $15,000 must be approved by the Finance Committee, the Deacons, and the church.

Section 7. The Deacons in concert with the Finance Committee shall designate one or more banks as depositories of the funds of this company. Neither the Treasurer nor his fidelity bond shall be responsible for the loss of any funds of the company occasioned by his deposit of company funds in a bank duly designated as depository for the company.

Section 8. Notwithstanding the foregoing provisions contained in Sections 1, 2, and 3 above, the Deacons may from time to time specifically authorize the execution of notes, agreements, and the like, and the signing of checks or certain designated checks by other officers or employees of this corporation; and such instru­ments, signed in accordance with appropriate resolution of Deacons, shall be in all respects binding upon the corporation.

Section 9. The Treasurer shall prepare the year-end financial statement at the close of each fiscal year and shall present it to the membership and the Deacons as soon as practicable and shall furnish it at such other times as requested by the Deacons or the Church.

Article X. Notice of Meeting

Section 1. Whenever in these By-Laws notice is required to be given to the membership or to the Deacons of any regular meeting or of any special meeting of members or Deacons, such notice shall be deemed to have been specifically served at the time when such notice is (a) emailed, (b) placed in the U.S. mails with proper postage to the last known post office address of each mem­ber or of each Deacon, or (c) when given personally to each member or to each Deacon; provided, however, that notice to the member­ship shall require the announce­ment of the meeting at church service on at least one Sunday immediately prior to such meeting.

Article XI. Discipline

Procedure: Should unhappy differences arise between members, the aggrieved member shall, in a true Christian spirit, carry out the instructions of our Lord as set forth in Matthew 18:15—19.

In matters of moral concern, breach of the Church Covenant, or public scandal, an individual member, the Senior Pastor in counsel with the Deacons, or the Senior Pastor’s delegated, appropriate person(s), shall endeavor to remove the offense.

  1. An individual knowing of a moral concern, breach of the Church covenant, a publicly scandalous matter, or personal offense shall speak privately to the person under concern in order to seek information and explanation through personal conversation and, if necessary, seek repentance, renunciation of the offending actions, and restitution. The result may be reported to the Senior Pastor to determine if further action should be taken.
  2. If the party(ies) refuses to cooperate with the attempt to gain information, cannot provide an adequate explanation, or refuses repentance, renunciation, or restitution, a Restoration Committee appointed by the Senior Pastor will approach the party(ies). Understanding that spiritual discernment and understanding through conversation rather than confrontation is an important element in wholesome discipline, the committee shall:
    1. Seek to clarify the issues,
    2. Promote understanding of differing points of view,
    3. Distinguish between sin before God and a disagreement between individuals,
    4. Distinguish between personal conviction and personal opinion,
    5. Seek confession and forgiveness where appropriate.If an acceptable explanation can be made and/or if repentance, renunciation and restitution are acknowledged to the satisfaction of the Restoration Committee, the committee shall make a report and, if necessary, a recommendation to the Senior Pastor and the Deacons. If the matter is not resolved acceptably, the Restoration Committee shall make a recommendation to the Senior Pastor and Deacons regarding further disciplinary action.
  3. The Restoration Committee shall follow the guidelines set down in Scripture and shall represent the church in such matters. The committee may recommend a probationary period for the offender which would include regular meeting for prayer, counsel and accountability. At the end of the probationary period, the committee will make a report of the results to the Senior Pastor. If a resignation of membership is requested but not made in writing within thirty (30) days to the church office, the church may vote to withdraw fellowship. The committee and Senior Pastor with the counsel of the Deacons may as necessary make a discreet but Biblically faithful statement to the church or an appropriate church body.

Article XII. Ministry Recommendations and Licenses to Preach

In the event a member of this church senses God’s call to ministry and desires to prepare in a an educational institution requiring church recommendation, the Senior Pastor may recommend to the Deacons the approval of this member for the educational institution on behalf of the church.  The action by the Deacons on the recommendation shall be reported to at the next quarterly church business conference.

In the event a member of this church requests the church to grant him a license to preach and has publicly indicated his call to preach, he may first be required to submit to an examina­tion by the Senior Pastor and the Deacons, or to the Senior Pastor and a committee especially appointed for that purpose by the Deacons. The purpose of this examination would be to determine the applicant’s call and fitness to preach under a license of this church. The Deacons, however, may also accept the recommendation of the pastoral staff to proceed with the licensing of the candidate. Upon recommendation of the Senior Pastor and Deacons and upon approval by the majority of the members present at any regular business meeting of the church, said member may be licensed to preach.

Article XIII. Ordination of Ministers

Section 1. In the event a member of this church expresses a desire to become a candidate for ordination to the Gospel ministry, the Senior Pastor will bring that personal request or a request from a sister church to the Deacons. If the Deacons expresses their approval, the Deacons will vote to convene an ordination council to examine the candidate at a mutually agreed upon date, and, in a customary manner among churches of like faith and order.

If the ordination council recommends with a unanimous report, the ordaining of the applicant, the report shall then be given to the church, and upon approval by a vote of at least ninety percent (90%) of the members present at any regularly scheduled service, the church shall proceed with the ordination.

Article XIV. Miscellaneous Provisions

Section 1. The seal of this corporation shall be in the custody of the Secretary or his designee, who shall affix it to all instruments or documents requiring the seal of this corporation. The form of the seal and the phraseology contained thereon shall be as adopted at the first meeting of the Deacons.

Section 2. The corporation shall indemnify any and all of its officers or members (or former Deacons/officers/members) for all expenses and damages actually and necessarily incurred by them in connec­tion with the defense of any action, suit, or legal proceed­ing in which they or any of them are, or have been, parties by reason of their being or having been Deacons, or officers, or members or agents of this corporation. However, no indemnity shall be allowed or paid in connection with any matters as to which any such Dea­cons/ officers/members shall be finally adjudged by laws to have been guilty of or to have committed any criminal acts, gross negligence, or willful misconduct. Such rights of indemnity shall be in addition to all other rights or reme­dies to which such Deacons/officers/members may be entitled.

Article XV. Parliamentary Procedure

Parliamentary Procedure and Law shall be followed in all business meetings of the Church and in all business transactions of this Church. In the event a controversy over procedure should arise, Robert’s Rules of Order shall be accepted unless otherwise speci­fied in the Constitu­tion or By-Laws.

Procedure: These By-Laws may be amended, altered, or repealed by a two-thirds (2/3) vote of the members present and voting at any regular business meeting of the Church: provided, however, that such amendment, alteration, or repeal must be given to the Secretary in writing; and its proposed change shall be presented to the Church at least thirty (30) days prior to the time the vote is taken.

Article XVI. Seal

The corporate seal shall have inscribed thereon the name of the corporation, with abbreviation “Inc.” and the word “Seal,” as shown on the margin of this article. The seal may be used by causing it or a facsimile thereof to be impressed or affixed or in any other manner reproduced.